Implementasi Sistem Digital dalam Pengelolaan Surat Izin Keluar Karyawan dari Area Perusahaan Terintegrasi Notifikasi E-Mail

Abstract

Paper-based employee exit permits hinder approval tracing, data recapitulation, and coordination with security personnel. This study implements SIKAK Online, a web-based work-area exit permit system integrated with email notifications at PT Vision Ease Asia. Development followed a prototyping approach comprising requirements communication, rapid design, prototype construction, user evaluation, and refinement. Requirements were gathered through observation, interviews, and document review, and the application was developed using PHP and MySQL. Evaluation comprised black-box functional testing, checks covering ten security aspects, and a 20-item Likert-scale questionnaire administered to 46 respondents. The test summary reported that all 24 functional scenarios passed and that security checks produced responses consistent with the mechanisms examined. Of 920 possible item responses, 916 valid responses yielded an actual score of 4,065 out of an ideal score of 4,580, equivalent to 88.76%; perceived usefulness obtained the highest indicator score, 90.43%. The questionnaire results describe users’ assessments of the system. This study contributes an implemented exit–return permit workflow integrating submission, supervisor approval, email notifications, monitoring by security personnel, reporting, and activity logs. Its empirical contribution is an initial evaluation of functionality, security mechanisms, and user perceptions to inform the development of traceable permit administration in a manufacturing setting. The findings support an initial evaluation of digital permit administration, with further research needed on service-time measurement, instrument validation, and more extensive security testing.